Position Title: Premises Administrator
Job Ref No. HR/01/16
Division: Strategy & Projects
Reporting to: Head of Premises
Position Scope: Administration and co-ordination of repairs and maintenance requests in a cost effective manner to ensure a suitable working environment in line with statutory requirements and best industry practices.
Key Responsibilities:
Ensure compliance to all statutory requirements in line with bank policy and best practice.
Maintain a record and track all work undertaken by third party contractors to ensure satisfactory completion.
Manage costs of maintenance in line with budget and specification.
Prepare monthly maintenance reports for assigned premises.
Managing a premises help desk into which all branch report premises related issues.
Ensure all the fixtures and fittings in the branches are in serviceable condition and any faults are repaired promptly.
Manage & ensure equipment in the branches such as generators and ACs are in good working condition.
Monitor and work within the timelines contained in the master maintenance schedule for all services.
Ensure the banks premises are compliant with health, safety and Workplace regulations as established by the relevant Government ministries and departments (Regulatory/ Statutory requirements including occupational health and safety management).
Manage premises space rationalization and optimization in head-office efficiently to ensure appropriate standards for a suitable working environment are achieved.
Managing the approved leases and rental agreements.
Ensure that all contracts are up to date and remain relevant to the bank.
Settlement of rates, land rent, licenses and business permits in a timely manner.
Administration of outsourced services i.e. cleaning and tea services.
Key Performance Indicators:
Acceptable turnaround time.
Cost management.
Compliance to statutory requirements.
Work Relationships:
Internal
Divisional Heads
Line Managers
External
Service providers and vendors
Statutory bodies
Skills & Experience:
Essential
University degree in business related field
Certificate in Computer Aided Design (CAD)
At least 3 years experience in a similar role
Good planning and project execution skills
Experience in space planning/management
Working knowledge of computers with MS Project, MS Office etc.
Site supervisory skills
Good communication skills
Excellent organizational and time management skills
Effective team player, ready to work long/odd hours
Desirable
Facility management skills and experience Statutory bodies
Good reporting skills
How to Apply:
Send your CV and application letter clearly indicating the position title on the subject line to: Recruitment@nationalbank.co.ke by 15th January 2016.
Only shortlisted candidates will be contacted.
Job Ref No. HR/01/16
Division: Strategy & Projects
Reporting to: Head of Premises
Position Scope: Administration and co-ordination of repairs and maintenance requests in a cost effective manner to ensure a suitable working environment in line with statutory requirements and best industry practices.
Key Responsibilities:
Ensure compliance to all statutory requirements in line with bank policy and best practice.
Maintain a record and track all work undertaken by third party contractors to ensure satisfactory completion.
Manage costs of maintenance in line with budget and specification.
Prepare monthly maintenance reports for assigned premises.
Managing a premises help desk into which all branch report premises related issues.
Ensure all the fixtures and fittings in the branches are in serviceable condition and any faults are repaired promptly.
Manage & ensure equipment in the branches such as generators and ACs are in good working condition.
Monitor and work within the timelines contained in the master maintenance schedule for all services.
Ensure the banks premises are compliant with health, safety and Workplace regulations as established by the relevant Government ministries and departments (Regulatory/ Statutory requirements including occupational health and safety management).
Manage premises space rationalization and optimization in head-office efficiently to ensure appropriate standards for a suitable working environment are achieved.
Managing the approved leases and rental agreements.
Ensure that all contracts are up to date and remain relevant to the bank.
Settlement of rates, land rent, licenses and business permits in a timely manner.
Administration of outsourced services i.e. cleaning and tea services.
Key Performance Indicators:
Acceptable turnaround time.
Cost management.
Compliance to statutory requirements.
Work Relationships:
Internal
Divisional Heads
Line Managers
External
Service providers and vendors
Statutory bodies
Skills & Experience:
Essential
University degree in business related field
Certificate in Computer Aided Design (CAD)
At least 3 years experience in a similar role
Good planning and project execution skills
Experience in space planning/management
Working knowledge of computers with MS Project, MS Office etc.
Site supervisory skills
Good communication skills
Excellent organizational and time management skills
Effective team player, ready to work long/odd hours
Desirable
Facility management skills and experience Statutory bodies
Good reporting skills
How to Apply:
Send your CV and application letter clearly indicating the position title on the subject line to: Recruitment@nationalbank.co.ke by 15th January 2016.
Only shortlisted candidates will be contacted.
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